Table of Contents
Information System "Personnel"
General view of the Personnel module.
The Personnel Information System module is designed for managing electronic personnel records of an aviation enterprise. It provides the following functionality:
- maintaining employee personnel records,
- maintaining the company's organizational structure,
- maintaining employee certification records, including permissions for specific types of work,
- managing document workflow through the user portal,
- generating custom reports on certification, flight hours, working time, timesheets, work schedules, and other personnel-related information.
Personnel management for airlines and airports is largely similar; therefore, it is described only once in full. Options that are not applicable to either an airline or an airport should be left blank.
The module menu contains commands for opening the working forms used by the organization's personnel departments. The most frequently used forms are also available on the Quick Launch Toolbar as shortcut buttons for faster access.
1 Section Name
2 System Menu
Contains commands for managing the application window.
3 Section Menu Bar
Contains menu commands for opening the main work areas.
Card Files
[Personal Files]– Opens the Personal Files form, which displays a table of the company's employees. Each employee record provides access to the corresponding personnel documents.[Staff Structure ►]– Opens a submenu for selecting different organizational structure views.[Personnel Orders]– Opens the Personnel Orders form, which displays a list of company HR orders for a selected period.[Family Members]– Opens the Family Members form, which displays family information for company employees.[Military Registration]– Opens the Military Records form, which displays military registration information for employees subject to military service.[Events]– Opens the Events form, which displays employee events for a selected period.[Medicine]– Opens the Medical Appointments form, which displays employee medical examination records for a selected period.[Awards]– Opens the Awards (Incentives), Honorary Titles form, which displays employee awards and honorary titles.[Work Time ►]– Opens a submenu for selecting various employee working time records.
[Certification]– Opens the Certification form, which displays employee certification records.[Activities]– Opens the Activities form, which displays employee activity records.[Graphic Control of Certification ►]– Opens a submenu containing graphical certification status views for different employee groups.
[Reports and Risks ►]– Opens a submenu containing views related to reports and risks.[Requests ►]– Opens a submenu containing request-related views.
[Document Management ►]– Opens a submenu containing document workflow views.
[Personnel Flight Hours]– Opens the Flight Logbooks form, which displays the selected employee's flight hours for a specified period.
[Payment for Selected Period]– Opens the Payment Periods form, which displays piecework payment periods based on employees' flight hours.[Per Diem for Selected Period]– Opens the Per Diem Payment Periods form, which displays employee per diem payment periods.
[Personnel Testing]– Opens the Personnel Testing form, which displays one of the employee assessment forms for a selected period.
[Sign out]– Restarts the current JetXBit Information System module under a different user account.[Exit]– Closes the current module.
Registers
A register is an information resource that contains paper and electronic documents, files, and records maintained in a prescribed format by an authorized registrar.
[Seats Register]– Opens the Seats Register register.[Crews ►]– Opens the Crews register submenu.[Conditional Crews ►]– Opens the Conditional Crews register submenu.[Work Chains (Crew)]– Opens the Work Chains register.
[Hotels ►]– Opens the Hotels register submenu.[Events]– Opens the Personnel Events register.[Transportation as Passenger]– Opens the Transportation as Passenger register.[Taxi Orders]– Opens the Taxi Orders register.
[Flight Tasks]– Opens the Flight Tasks register.
[Compatibility]– Opens the Compatibility register.
[Flight Reports]– Opens the Flight Reports register.[Uniform]– Opens the Uniform register.[Checklists]– Opens the Checklists register.
Directory
The directory information in the JetXBit system forms the core of the organization's unified information environment. It includes directories, dictionaries, classifiers, standards, and regulations used in the organization's day-to-day operations.
The most frequently used directories are available on the Quick Launch Toolbar as shortcut icons for easy access. Access to individual directories is determined by the assigned permissions.
Each directory contains a specific type of information. Some directories are simple single-level lists of attributes (such as flight categories, delay codes, passenger types, etc.), while others contain interconnected definitions and attributes. For example, the Airports directory may appear to be a simple list of airports, but each airport record also includes additional components such as operating procedures, terminals, runways, and more.
Most directories are grouped by subject area. Some directories use ICAO and IATA coding standards.
[Base Directories ►]– Opens the corresponding directory submenu.[Templates ►]– Opens the submenu containing crew composition directories.
[Certification ►]– Opens the corresponding directory submenu.[Personnel Training ►]– Opens the personnel training directory submenu.[Vacation ►]– Opens the corresponding directory submenu.[Work Time ►]– Opens the corresponding directory submenu.[Flight Crew Planning Automation]– Opens the directory submenu.[Payment ►]– Opens the corresponding directory submenu.[Document Workflow ►]– Opens the corresponding directory submenu.[Activities ►]– Opens the corresponding directory submenu.[Flight Safety ►]– Opens the corresponding directory submenu.[Uniform ►]– Opens the corresponding directory submenu.[Medicine ►]– Opens the corresponding directory submenu.[Risks ►]– Opens the corresponding directory submenu.[Hotel Booking ►]– Opens the corresponding directory submenu.
[Geography ►]– Opens the corresponding directory submenu.
Reports
The menu items define categories for generating various reports using the built-in report designers. To simplify report creation, the JetXBit Information System allows users to create templates for frequently used reports.
Report templates can be saved and reused. If at least one report template has been created, the system first displays the Select Report Template window before opening the report designer, allowing the user to choose an existing template. If the required template is not available, a new one can be created.
All reports are exported to Microsoft Excel, where they can be further edited using standard Excel features.
[Flight Hours Statement]– Generates a flight hours statement for an employee.[Flight Hours Summary Report]– Opens the report designer for employee flight hours.
[Scheduled Plan]– Generates the Flight Crew Work and Rest Schedule report.
[Other Reports]– Opens the Report Selection window, which displays a list of custom reports created upon user request. Access to these reports is granted by the system administrator.
Service
[System Settings]– Allows users to configure software modules on the user's computer and provides several configuration tabs.[View ►]– Opens the view settings submenu.[Messages ►]– Opens the submenu for configuring the internal messaging system.
[Data Export ►]– Opens the submenu for exporting selected information from the JetXBit system to external destinations.[Data Import ►]– Opens the submenu for importing information from external systems into the JetXBit system.
[Additional ►]– Opens the advanced settings submenu.
Windows
[Windows]– Displays the submenu containing the list of currently open application windows.
Help
[Online Help]– Opens the JetXBit Information System User Guide.
[Contents]
[About]– Opens general information about the information system and the license. A new license is installed by importing a new license file into the system.
4 Quick Launch Toolbar
The toolbar provides quick access tools (see General Concepts and System Rules → 4. Quick Launch Toolbar → Quick Access Tools) for opening the forms and directories available in this system module.
Important!
The following functions are not available from the Menu Bar but can be accessed directly from the Quick Launch Toolbar:
[View Messages]– opens the user’s Messages register showing internal messages sent by or received by the current user.
[Send Message]– opens the tool for sending internal messages.
5 Workspace
6 Status Bar
Displays status information for the current system module.